Why are paperless meeting systems so popular?

The traditional meeting format is increasingly unable to meet the needs of contemporary meetings. The large number of participants, the complex meeting materials, and the inefficiency of meeting decision-making have become common problems in traditional meetings. If the novelty of paperless meetings in the past can only be used as a display by people who don’t know how to use them, then the current paperless meeting system is already a “panacea” for meetings.

Paperless conference room is a brand new meeting mode that has become popular in the industry in recent years. There are many excellent paperless conference system companies. It integrates various intelligent communication technologies, audio technologies, video technologies, and software technologies into all aspects of the conference before, during, and after the conference. Through the electronic exchange of documents, the conference is It provides users with a very convenient and efficient conference platform, and also brings a new conference experience. The paperless conference system is far more than just realizing the paperless conference. It also needs to meet the functions of free interaction and interconnection of various signals in the traditional multi-functional conference room.

Advantages of paperless conference system:

Various shortcomings of traditional conferences are a headache for conference workers and participants.

1. Meeting preparation is time-consuming, labor-intensive and not environmentally friendly. The paper for each meeting causes a lot of waste of resources and environmental pollution.

2. Poor flexibility. When there is an ad hoc meeting or an emergency meeting, or when there is a change in personnel, the preparation is often insufficient, and the hands are in a hurry, and even handwritten cards occur from time to time.

3. Various display tools for the meeting are cumbersome and troublesome. Notebooks, projectors, whiteboards, paper, pens, laser pointers... Every meeting takes a long time to organize large and small items, long-term and short-term.

4. The confidentiality of the meeting is poor. It is difficult to destroy the confidential information of the traditional meeting in time after printing, and the confidentiality of the meeting is also difficult to guarantee. The paperless conference system can set a confidential conference mode, the materials in the confidential conference cannot be copied, and the fingerprints of the participants sign in to ensure the confidentiality of the conference.

5. The traditional meeting data sharing effect is poor, that is, the projectors, notebooks, etc. in the traditional conference room can no longer meet the increasingly diverse forms of meeting materials, and the sharing of materials is poor, and it is impossible to ensure that the participants receive the information accurately.

Modern paperless conferences can control various media such as straws, large screens, terminal multimedia screens, etc. through the background server and matrix, the conference materials can be shared with every participant in a timely and rapid manner, and the participants can also adjust their own Browse for information.

6. The decision-making of the meeting is inefficient. The meeting is always discussed and discussed... but it is always difficult to draw a conclusion. When voting, raising hands, counting, recording, and even counting notes when voting anonymously, these are not serious The meeting should have.

The paperless intelligent meeting voting function can set the voting options in advance, and can also temporarily increase the voting. Paperless intelligent conference lift screen all-in-one machine

Meetings are one of the most effective ways for groups to communicate and make decisions. When modern meetings are limited, we need to start from the source, use technology to improve meetings, and use innovation to expand and sublime meeting functions.

Paperless meeting concept:

The paperless conference system is a part of the paperless conference interactive system. It uses modern communication technology, audio technology, video technology and software technology to realize the paperless conference through the electronic exchange of documents. It is characterized in that: file transmission is networked, file display is electronic, file editing is intelligent, and file input and output are controllable. A basic feature of the paperless conference system is that the conference room is equipped with a large screen for public video display and a seat display for each seat to be controlled and used independently. When selecting seat display or asynchronous display, participants operate the intelligent terminal by themselves. , at this time, the intelligent terminal is like an independent standard computer, and each participant can independently switch between the synchronous display or the asynchronous display of the public signal with one key.

The equipment covered by the paperless conference system includes sound system, video system, cloud conference system, paperless conference interaction software, software system providing conference services and conference aids, and screen lifting or flipping systems for each seat, used for public The displayed projection system or splicing screen, in addition to the network switch, central control system, DVD player, and video matrix are also equipment that often needs to be configured in the conference room.